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Create & use pivot tables

Create & use pivot tables

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You can use pivot tables to:

  • Narrow down a large data set.
  • See relationships between data points .

For example, you could use a pivot table to analyze which salesperson produced the most revenue for a specific month.

[Computer] [Android][iPhone & iPad]

Add or edit pivot tables​

  1. On your computer, open a spreadsheet in Google Sheets.
  2. Select the cells with source data you want to use. Important: Each column needs a header.
  3. In the menu at the top, click Insert and then Pivot table. Click the pivot table sheet, if it’s not already open.
  4. In the side panel, next to "Rows" or "Columns," click Add, then choose a value.
    • Sometimes, you'll see recommended pivot tables based on the data you choose. To add a pivot table, under "Suggested," choose a pivot table.
    • High confidence pivot table suggestions will be automatically inserted upon pivot table creation.
    • To turn off pivot table suggestions:
      1. At the top, click Tools and then Suggestion controls.
      2. Turn off Enable Pivot table suggestions.
  5. In the side panel, next to "Values," click Add, then choose the value you want to see over your rows or columns.
  6. You can change how your data is listed, sorted, summarized, or filtered. Next to what you want to change, click the Down Arrow Down arrow.

Change or remove data​

[See cell details]

Calculated fields with SUM or a custom formula​

  1. On your computer, open a spreadsheet in Google Sheets.
  2. Click the pop-up Edit button underneath the pivot table.
  3. In the side panel, next to "Values," click Add and then click Calculated field.
    • Calculate a value with SUM: Next to “Summarize by,” click SUM.
    • Calculate a value with a custom formula: In the field that appears, enter a formula. Then, next to "Summarize by," click Custom.
  4. On the bottom right, click Add and the new column will appear.

Tip: To write custom formulas, you can use:

  • Other columns, for example, =sum(Price)/counta(Product) where "Price" and "Product" are fields in the pivot table or an underlying table (available with Connected Sheets.)
  • Google Sheets functions.

Important: If you use field values with spaces, make sure to use quotations around them in your custom formula. For example: ="h sdf".

Example​

Make a copy

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